The top mistakes UX designers make: the writeup

Last week I spoke at the Puget Sound SIGCHI meeting. Since it’s a group of designers and user researchers, I let them participate in picking the topic, and top mistakes won by a wide-margin.

Rather than talk about tactical mistakes, such as in prototyping and running studies, I focused on the ones we overlook the most, about attitude and culture.

Here’s the list I used during the talk:

The top mistakes

  • Not credible in the culture.  Most designers and researchers are specialists, making them minorities in the places they work. Most training UX people get assumes they are working alone, which is rarely true. This means their values and attitudes likely don’t match the work culture of most companies. The burden to fit in, or to recognize what the culture value’s and provide it, is on the specialist. If you are the best designer alive, but work in a place ignorant of design, your lack of credibility in the culture renders your design ability useless. Being a specialist means you will always be explaining what you do, your entire career, including translating your value  into a language your coworkers can understand.
  • Never make it easy. The first users you have are your co-workers. How easy is it to follow your advice? As a specialist, its easy to become the UX police, scolding and scowling your way through meetings. No one likes the police. Generally, people do what is easiest to do. If your work creates more work for them, they will naturally want to avoid you. Specialists often scowl from ivory towers, where they provide advice that is hard to follow, or sometimes, hard to understand as it’s not in the language of the culture.
  • Forget your coworkers are meta-users. Unless you write production code, you are not actually building the product customers use. You make things, specs, mockups, or reports, that are given to others who must convert your work into the actual product. This means you must design both for you actual customers, and for your coworkers, who are the first consumers of your ideas. Usability reports are often tragically hard to use. Mockups and design specs often forget details developers need such as sizes in pixels, and hex colors.
  • Never get dirty. In many tech cultures there is plenty of dirty work to do: mainly finding bugs and reporting bugs. Anyone can do it, but no one wants to do it, and everyone avoids it. Often there are bug bashes or engineering team events to find and deal with bugs. As a specialist, its easy to go home early while the development team stays late to do the dirty work. If you’re part of the culture, you’d stay and help when there is dirty work to be done. But if you’re a consultant, you’d go home. How do you want to be perceived? For people who don’t know what you do, helping out with the dirty work may be the first way to earn a positive reputation, or to make that first friend or two.
  • Pretending you have power.  Most specialists play advisory roles. They give advice. There is nothing wrong with being an advice giver. The challenge in being an advice giver means the critical skill for success is persuasion and sales. You need to be an expert at selling your ideas. To pretend that you don’t need to sell your ideas, is to pretend you have power. Advice givers should be evaluated heavily on how much of their advice is followed. Giving advice is easy. Getting people to follow it is where your value is.
  • Ignore possible allies. Among your co-workers, one of them loves you the most (or hates you the least). If you are not enlisting them to support your requests, or give you feedback you’re ignoring your possible allies.
  • Vulcan pretension. There are deeply embedded value systems among designers and researchers that are self destructive. For research, its Vulcan: “I research, analyze, and produce data. I do not offer my own opinion ever.” But everyone else does give opinions, and in many cases the opinion of a researcher is more valuable.  Researchers should say feel comfortable saying “This is not based on data, but I think…” which protects the integrity of data, but allows them to offer opinions just as everyone else does.
  • Dionysian pretension. For designers, its the dreamer mentality as an excuse for not having to do the thinking required to make an idea real. “I just come up with ideas for things, its not my job to figure out how to make it work.” This is related to never getting your hands dirty, as all ideas have dirty work required to make them real that must be done, and if the person coming up with an idea does not participate in the process, it demotivates everyone else from wanting to follow that idea.
  • Don’t know the business.  Everyone should know why they have a job. Who decided to hire a UX person instead of another developer? What argument did they make? Find out. Find out how the company makes money and which kinds of decisions are likely to make profits grow.  Having a better UX doesn’t guarantee anything: many market leading products are UX disasters. How can this be? If you don’t know how that’s possible, then you don’t understand how many other factors beyond  UX are involved in your business.

The advice

  • Earn credibility in your culture on your culture’s terms.
  • Make it easy / fun to follow your advice.
  • Design for your developers/managers, as they are the first users of your work.
  • Have something at stake
  • Consider switching to a role with power
  • Seek powerful allies
  • Get out of your office and drop your ego
  • Follow the money

Notes from the Q&A at the talk

Thanks to Emily Cunningham  (@emahlee), here are some notes from the Q&A during the talk:

 

How do you become credible? (Audience question)
  • Ask your best ally (who is not in your job role) that question.
  • Don’t always change the conversation in meetings to ask the same question you always ask. You’ve become a UX robot, always saying one of the same 3 things.
  • Saying the same things over again and again, but not affecting change isn’t helping anyone.
  • Know and be aware of “what conversation are we having?” for each meeting (tip from audience)

Good Project Managers empower the people in their team. But good project managers are rare.

How do we educate our co-workers of our value?

  • Most people have no idea what you do.
  • Part of your job is always being able to give the 101 talk well.
  • You can’t do it en masse so divide and conquer:
    • Ask your co-worker, “I’d like to talk to you about what I do so I can get your feedback on what I’m doing.” The next meeting you’ll have one more person (hopefully) on board and who understands what you do.

People want data (observation from audience member)

  • Data gives you credibility.
  • Video clips give you credibility.
  • Anyone can go capture video of the product being used.

Pay attention to how decisions get made:

  • What data works? Is it numbers? Stories? Who yells the loudest?
  • Are you sure decisions are made in meetings, and not in private discussions?
  • Does the VP always make the decisions? Who do you know who has the ear of the decision maker?
  • Seek informal channels – Conversation at people’s desks, or over coffee.

Another Mistake: Never Make It Easy

  • Designers have multiple users along the way, for instance, developers who get our wireframes, with color codes, pixel sizes, or CSS they can reuse, are happy developers.
  • Developers are always busy juggling 9 things they need to get done.
  • Set it up so the devs get some reward every time they work on your design. What positive reinforncement of the behaviors you want do you provide?

Film analogy and design decisions

  • Film has hundreds of people working on it. But there are only a few people who have enormous power.  Out of 500 people, maybe six or seven people have power over the creative direction of the film.
  • Amazon and Microsoft’s designs are an “averaging out” of many people’s input.  (This goes back to the earlier point that design expertise is weighted less than dev expertise).

When there are smart, confident people working on things they are passionate about, there’s going to be unavoidable messiness. There is no ideal team where everything goes smoothly and every decision is contention free.

Inspire people to do things they wouldn’t otherwise do. Have vision (observation brought up by audience member)

  • There’s a thin line between being inspiring and being a douchebag. One person’s inspiration is another person’s annoyance. The most inspiring thing a person can do is to work hard on problems they care about that align with what the team cares about, share that work with others, gracefully take feedback, and continually produce.

Related Posts:

What do you think we missed? Leave a comment.

Is speaking easier than writing? Some advice

I get many emails asking about writing, in response to the popular posts I’ve written about writing. Recently Shawnee M. Deck wrote in asking about writing ones life story.

I was immediately appalled by my lack of ability to put down on paper the words that seem to make everyone laugh whenever I tell my stories.

This is common. Spoken language and written language work differently. The skills needed to tell a good story in one do not necessarily transfer to the other.  Our ears are more forgiving than our eyes. When listening, we can use people’s tone, pace and volume to get more information about what they are saying. When reading, we get none of that information. The words have to stand alone. It takes more skill to keep people’s attention in writing than in speaking.

Some writers do voice to text transcriptions, talking into a microphone and having software convert it to text. Give it a try. If that works for you as a way to get a draft down, go with it. But know that it will need heavy revising to appear like good writing to a reader.

Should I leave a lot of the grammar errors to my editor? What should I expect from my editor in general?

The more you know the better, but yes, any copyeditor should be your grammar expert. Editors come in two flavors: copyeditors and development editors. The former will correct your grammar and give you feedback on sentences, paragraphs and low level writing. The later, which is harder to find, is someone who can give you guidance on the overall direction, approach and voice of the book. Sometimes you can find one person who does both. Publishers sometimes have a third kind called acquisitions editors who find and negotiate with authors to sign book deals, but are often less involved in the process afterwards.

What format would you most suggest? Organized by subjects categorically? Organized chronologically?  For now, I’m just getting the chapters down based on my outline.

There’s no right answer. A good book can use any of these methods, provided the writer uses the one they choose well. For now, I’d agree – it doesn’t matter. Just get your stories down. When you have a complete first draft, you can come back and change your mind about how it’s organized. If you plan for a second and third draft, which you should, you can happily postpone sorting out questions of form or structure. An outline helps get the first draft down, but there’s no law requiring your second draft uses the same outline.

Should I buy a lot of books (other than yours) and spend a lot of time researching how to write “memoirs” or should I spend a lot more time just writing.

The answer is both. You need to write and get feedback, and read and take notes (What worked in a book? What didn’t? Why?). You can also read many more hours a day than you can write (even pro writers don’t spent more than a handful of hours a day creating new work). If  you read books related to what you are writing about, or in the same style,  it will inform you of what you want to aim for, as well as avoid. As far as memoirs, check out Joan Didion, Ted Conover, Annie Dillard, Loren Eisley or any book in the Best American Essays series (there’s one for each year for at least the last decade). Most of the essays are memoirs or non-fiction, giving you a sampler pack of writers you might want to study.

 

On insecurity and writing

A good friend mentioned he’d write more often if he dealt with his insecurities about writing.

I look at this differently.

All writers are insecure: they have doubts and fears that never go away. Kafka didn’t want any of his books published, and lived with perennial doubts about his talents. Fitzgerald and Hemingway both despaired about the quality of their current projects, whatever they were, afraid their new works wouldn’t measure up to their last (despite feeling this way about their previous works too).  Talk to any creator while they are creating and insecurity is everywhere. Will this work? Is this the right choice? Should I cut this or make it bigger? It’s part of the deal, as making something means you have to find your way as you go.

Anyone who creates anything has an endless game of ping pong between confidence and fear going on in their minds. And although one might score an ace or a slam, neither ever wins, it’s an endless game. Complete confidence creates shitty work, and complete insecurity ends work altogether. Both confidence and fear are needed and must be lived with, not eliminated. Experience with creativity means familiarity with this process, not an avoidance of it. Fear is an asset if you use it as fuel for your fire, rather than a way to smoother it, or as an excuse for never starting it in the first place.

Writing is hard. Painting is hard. Competing at sports is hard. Everything interesting is hard. The risk of failure is what makes the challenge interesting. Take away any chance for failure, which you’d need in order to feel completely secure, and you take away motivation.

I say choose to do it anyway. So what if it’s bad? So what if no one likes it? So what if you read it and don’t like it yourself? So what so what so what so what.  SO WHAT. At least you will have done it and can decide not to do it again. But to spend hour after hour just thinking and talking and torturing yourself about something you don’t do, while pretending, based on zero study of the craft, that there is a magic way to avoid all the hard parts no other productive maker has ever avoided, is beyond arrogant – it’s insane.

It’s okay to be insecure. Just be insecure about something you are actively making, instead of being insecure about some imagined reality that will never exist if you don’t sit down, shut up and get to work.

Quote of the day

The quote of the day:

“All power corrupts, and absolute power corrupts absolutely. The more I’ve learned, the less I believe it. Power doesn’t always corrupt. What power always does is reveal. When a guy gets into a position where he doesn’t have to worry anymore, then you see what he wanted to do all along.”

-Robert Caro, Interviewed in Esquire, 12/16/09

What should I talk about? (Puget Sound SIG-CHI)

I’m speaking this month at the Puget Sound SIG-CHI meeting (1/26, 6:30pm, location TBD) , a cool group of designers, researchers and UX-minded folks.

Since it’d be daft to pick a topic without some form of user-research, I’m asking you, here and now, what you’d most like to have me talk about. Here are some suggestions:

  • The top 10 mistakes UX people make
  • Why designers fail
  • How to be persuasive
  • What I wish I’d learned in college (about UX)
  • Why the world is hard to use (and always will be)
  • What I learned designing WordPress.com

If anything in the list resonates, leave a comment. Or offer a suggestion please.  Thanks.

 

Self-publishing vs. working with O’Reilly Media

I met Joe Wikert, GM at O’Reilly Media, in 2008, while negotiating terms for Confessions of a Public Speaker. I’ve talked to many editors and executives at publishing companies, but he quickly charmed me with his genuine intelligence and honest good nature. Like my editor at O’Reilly, Mary Tressler, he’s one of my favorite people at O’Reilly Media.

When I decided to self-publish my newest book, Mindfire: Big Ideas for Curious Minds, many people assumed there was some bad blood between O’Reilly Media and myself. It was one of the most common questions I heard, despite it not being the case.

When Joe asked to interview me about self-publishing, I imediately said Yes, as this is exactly the kind of good natured curiosity, and interest in providing a level playing field, that made me happy to work with Joe and O’Reilly Media in the first place.

We talked about the choices I’ve made, what I learned, advice I have for authors and publishers, and more (here’s Wikerts summary).

Quote of the day

Some folks at Pixar, like their President Ed Catmul, offer great and true insight into the creative process. Here’s Lasseter with an excellent quote:

“I will never let a story reel go into production without it being great… I can show you early versions of the Pixar films when they are terrible. Every Pixar film was the worst motion picture made at one time or another. People don’t believe that but it’s true. We don’t give up on the films… we work, and re-work these story reels and [only] then we go into production. We then do the staging with the camera work. We go and record the dialogue with the actors. We’ll do the animation. Meanwhile, all the things that have been modeled that’s in the set and the characters has to be colored, with texture, and then it’s brought together, and lit, and we do the final rendering… it’s a lengthy process. It’s hand made… it takes 4 years.”

John Lasseter, Chief Creative Officer at Pixar, on Charlie Rose, 12/5/11

 

Quote of the day

“I don’t write to get something through to somebody. I write for various reasons. Some songs I write for the pleasure of writing the song. It doesn’t have any great meaning, it’s just a song. Songs are nice. Kids sing songs all the time for the pleasure of the singing. The pleasure of the rhythm. London bridge is falling down… There’s a pleasure in singing the songs, there is a pleasure in writing the songs. Some songs you try and express yourself emotionally. Those are different songs for me. And they express what I feel and they relieve tensions that I feel when I express them. But I don’t think about getting through to somebody.”

– Paul Simon (From “Songs of America” documentary)

How WordPress.com is made

Some of you know, in addition to my writing and speaking work, I work as a team lead for WordPress.com, managing a team of developers and designers.  It’s an amazing place to work, and I’ve given a few talks about how we make design and engineering decisions.

You can read a popular post I wrote called How WordPress.com is made, which focuses on how our 100 person company works, even though we are distributed around the globe, all the time. You can also read Automattic CEO Toni Schnieder’s post In praise of Continuous Deployment, about how we deploy new features and code.

I gave a short lecture on how wp.com is made at WordCamp Seattle (an informal series of events  around the world for people interested in WordPress) which you can watch below. When I gave this talk again in Portugal, someone from Corefactor made a sketchnote, documenting the core points I made.

Here’s the talk from Wordcamp Seattle:

If you get bored, skip to 18:30, where i talk about how we almost never use email. I talk about Jetpack at 23:00, and Q&A begins at about 31:00. If you have trouble with the embedded version, go here.

Quote of the day

Here’s the quote of the day. I wish more stars in all workplaces felt this way (Although Kobe has plenty of history of being less than coachable):

“[Brown] was not afraid to criticize the star guard [Kobe Bryant] after the exhibition opener Monday against the Clippers, pointing out to reporters that Bryant was one of many Lakers whose defense was subpar.

Brown called a timeout less than a minute into the third quarter that night after Bryant left Clippers guard Chauncey Billups open for a three-point attempt. ”That’s his job,” Bryant said. “I’d be upset if he was letting me skate through things. If you make mistakes, it’s a coach’s responsibility to point those out. If he can’t point that out to me, he has no chance in pointing that out to anybody else.”

From The L.A. Times article on Lakers coach Mike Brown

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