Thanks for the reply. You are always making me amazed. That’s a nice approach to start a meeting. On requesting 10 minutes of their initial time normally users will be more curious (probably wil be having more expectation) on topic.

I neither worked directly with Big sized company like microsoft nor with Americans but with Japanese for the last one year. They’re using the laptop in their meeting mainly for the following purposes.
1. Quick update if necessary on any documents.
2. Answering clarification.
3. Present if soemthing important (probably a PPT) to the participants of meeting. Meetings rooms (even it is very small to accomodate 4 to 5 prople) are having projectors. They’re using markers write important points on the whiteboard where the same PPT projected. also pencil and paper are the “inevitable gadgets” of all participants.

Anyway I’m not too experienced person in the area of project management or on analyzing different style of meetings. but just shared what I’ve seen a bit different to my company style.